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Before getting started:

• The instructions below are for Principal Investigators (PIs) must have a UWinnipeg affiliation, specifically one of: professoriate, instructor, librarian, professor emeritus, adjunct, graduate student, postdoctoral fellow, or senior research associate. Other individuals may be considered on a case-by-case basis. Trainees, research staff, and community research partners should normally be listed as co-investigators, co-primary investigator, or staff as applicable.
  
• If you are a UW graduate student: there is one additional step: You must include a completed and signed PDF of the Graduate Student Supervisor Ethics Review Form with your Human Ethics Application (Section 20). This ensures that the supervisor has reviewed and supports the student’s application.
• If you are not from UW but want to do research using UW staff, faculty, or students as participants, see Institutional Permission below.
• The PI and any staff working on the project must complete . Training certificates must be attached to the Human Ethics Application (Section 20).

Step 1: Ensure you have a account. If you don’t have a account, contact ethics@uwinnipeg.ca so an account can be created for you.

Step 2: Log into , select “Funding Opportunities”, and select “Human Ethics Application”.

Step 3: Select either “Copy Existing Application” or “Start a New Application”. The following steps assume “Start a New Application” was selected.

Step 4: Enter the Primary Investigator (you) and the Project Title, then select “Save”.

Step 5: Select “Go to Application Forms”. This opens the remaining sections of the Human Ethics Application. Select each section, then select “Edit” to start working on the section. Complete each section fully, selecting “Save” then “Mark as Complete” for each section. Once every section is complete, select “Submit”. 

Before getting started:

• The instructions below are for any researchers external to UW who hope to access UW faculty, staff, students, or any other UW party to be research participants. You must seek Institutional Permission to contact UW faculty or students for recruitment into the study.

Step 1: Please submit the following to ethics@uwinnipeg.ca:

• Cover letter requesting access to students/faculty of UW
• Lead site’s human ethics application, ethics approval certificate, and all associated documents

Step 2: The Ethics Program Officer will do a completeness review. If revisions or clarification are required after the completeness review, the Ethics Program Officer will communicate with you via email.

Step 3: Once any revisions or clarification are submitted, the Ethics Program Officer will send everything to UHREB for their review. UHREB will approve the request for Institutional Permission and confirm that the study is acceptable with UW’s Vice-President, Research and Innovation (VPRI).

Step 4: The VPRI will determine the next steps for proceeding with your project at UW and will confirm the approval in a letter to the individual requesting Institutional Permission.

• Course-Based and Senior Undergraduate Independent Student Research projects that are minimal risk are reviewed and approved by Department Ethics Committees (DECs).
• Please see Guidance Document 4 – Procedures Related to Course-Based and Independent Undergraduate Student Research for more specific information.
• Depending on the nature of the project, The Course-Based and Senior Independent Undergraduate Ethics Application can be completed by either the course instructor or the student.
• Contact your department to learn more about the relevant DEC.