User Account Creation and Administration Standard
The standard applies to all user/network accounts that enable access to UWinnipeg enterprise systems and is intended to guide the provisioning and administration of accounts. The standard must be adhered to by all account administrators.
FAQs
Account FAQ for Faculty & Staff (incl Retirees)
Q: What are my responsibilities as an account user at 新月直播?
A: Users are accountable for all activities related to their accounts, which are subject to audit and review. Users must follow applicable standards and policies to stay compliant, including the password standard and the UWinnipeg Acceptable Use of Information Technology Policy.
Q: How are accounts created for new employees (including faculty, instructors, and staff)?
A: An account for a new employee must be requested though the Service Desk by the responsible manager or designated departmental representative and will be tracked in a ticket. Privileges for the account will correspond to the user's role at the university (following the principle of least privilege).
Q: I don’t want to use my UWinnipeg account for email, can I forward university related email to a personal account?
A: Your UWinnipeg email account is your official employee email account. We do not recommend forwarding email to a personal account as this service will be discontinued in 2025 (further communication will be provided). Login to your UW mailbox regularly to ensure that you do not miss important information and to retain access your account.
Q: What happens to an account when an employee’s role changes, either on a term or on a continuing basis?
A: The responsible manager or designated departmental representative is required initiate a change to the account by making a request through the Service Desk. This request should include the employee's new title/department, and the changes required to both add and remove system privileges associated with the account, corresponding to their new role.
Q: What happens to an account when an employee resigns from the university?
A: The responsible manager or designated departmental representative is required to submit a request to the Service Desk regarding the change of employment status. In the case of a termination, HR will contact the Service Desk to relay the required information.
Q: When is an employee account eligible to be deactivated?
A: An employee account will be deactivated when:
- An existing account has not been accessed in more than 90 days.
- A new account has not been accessed within the first 30 days of creation.
Q: When is an employee account eligible to be deleted?
A: An employee account will be deleted when it has been deactivated for greater than 30 days, except if:
- A request to reactivate the account has been received, or
- The account belongs to a role designated for special handling.
Q: Will I still have access to my account when I retire from the university?
A: Retired employees can retain their email account upon request. Access to all other network services and applications will be removed effective the date of retirement. Retiree email accounts will be deleted if they have not been accessed for more than a year.
Account FAQs for Students (incl Alumni)
Q: When am I eligible for an account?
A: As a student, you are eligible for a UWinnipeg account as long as you have an active relationship with the university. Your student account is eligible for deactivation 6 months after there is no identifiable student activity on your record such as current or upcoming registration, an upcoming registration appointment, application(s) for an upcoming term, and/or a recently approved continuance.
Q: What are my responsibilities as an account user at 新月直播?
A: Users are accountable for all activities related to their accounts, which are subject to audit and review. Users must follow applicable standards and policies to stay compliant, including the password standard and the UWinnipeg Acceptable Use of Information Technology Policy.
Q: I don’t want to use my UWinnipeg account for email, can I forward university related email to a personal account?
A: All official email communications from UWinnipeg will be sent to your UW email account. We do not recommend forwarding email to a personal account as this service will be discontinued in 2025 (further communications will be provided). Log in to your UW mailbox regularly to ensure that you do not miss important notices and information.
Q: What happens to my account when I graduate or leave the university?
A: Your UWinnipeg student account will be deactivated 6 months after there is no identifiable student activity on your record such as current or upcoming registration, an upcoming registration appointment, application(s) for an upcoming term, and/or a recently approved continuance. If you are planning to graduate and/or do not intend to register in the upcoming term, ensure that you have saved any content from your UW account including email messages and files to your personal account(s) before you lose access to your UW account.
Q: Will I still have access to M365 and my UWinnipeg email after my account is deactivated?
A: No, you will no longer have access to login to UWinnipeg's M365 environment, including email, once your account is deactivated. If you will no longer be attending UWinnipeg, ensure that you have saved any important content you require from your UW M365 account to your personal account(s).
Q: Will I still have access to WebAdvisor for tax forms and unofficial transcripts after my account is deactivated?
A: No, you will no longer have access to login to WebAdvisor once your account is deactivated. Please contact Student Central for information on how to request your student information including unofficial transcripts and tax forms. Details can be found by clicking here and please refer to FAQ #8.
Q: What if I return to UWinnipeg as a student after my account has been deactivated?
A: If you submit a new application or have a continuance approved, an account will be provisioned at that time.
Q: How can I stay connected to UWinnipeg as a member of the alumni?
A: We welcome you to stay connected with UW after you graduate! Please use the to provide us with your personal email address.